Event and Activity Guides and Forms

Downloads
Documents can be downloaded from this page in a variety of formats. The icons next to each title indicate the formats, Rich Text (RTF), MS Word or PDF.

Event Officials’ Guides

These Guides are reviewed regularly. Please send any suggestions for change to the Please send any suggestions for change to the .

Organisers

All organisers should also be aware of Safety Matters (See the section below).

Event Organisers’ Guide – level B/C (e.g. EM League)
Event Organisers’ Finance Guide for levels A, B and C
Missing Runner Search Plan

Event Finance

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Expenses form to submit claims to the Treasurer

Planners

Level C Planner’s Checklist, and Spreadsheet
Level D Planner-Organiser task checklist (Summer/Winter Leagues), and Spreadsheet
Map and CD specifications
Control circle size and appearance. Advice on setting control circle appearance
Purple Pen. Notes on using the course planning tool

Planners should also read the latest Electronic Punching Event Planners Guide, below. This is revised every year so you need the latest one.

MapRun

Go to the MapRun page for an introduction to MapRun. The PDFs below are guides to using the tools developed by Maprun.

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Beginner’s Guide to creating a MapRun course (pdf)
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MapRun training for Course Planners (pdf)

Guides to using SI boxes and download

Please seek advice from the Si kit coordinator, Simon Starkey, if you have any questions about preparing and operating the SI equipment.

Download Kit Guide (requires password)
You can get the password from the Events Coordinator
Electronic Punching Guide for Planners and Controllers
Sport-Ident touch free presentation to EMOA Conference 2017

Event Kit Manager

Chris Phillips manages the sets of kites, stakes, SI-boxes, documents etc. Planners should arrange to collect a set from Chris ac ouple of weeks before the event. Note there are gaps in control numbers after control 60.


Safety

Organisers and other event/activity volunteers should be familiar with the LEI Safeguarding Policy and Code of Conduct

Risk Assessment Forms

The LEI example can be used as a starting point for event organisers (in consultation with their planner and controller) to adapt to the specifics of their event and terrain.

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 Blank British Orienteering Risk Assessment form
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pdf logoLEI Example Risk Assessment form

Participants’ Medical Forms

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Adult Medical Form
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Parental Consent and Medical Information Form

Purple Pen

Purple pen is a free download from: http://purple-pen.org/. It is regularly updated following users suggestions. So the guides below may not cover recent developments. Once you have mastered the basics, there are many useful facilities which you can experiment with or ask experienced users for their views of.

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Notes on using Purple Pen This is currently under review.
Please send any comments and ideas to the .
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Introduction to using Purple Pen by Neil Crickmore. I a very easy to follow set of slides on
Southdown-Orienteers web site.

YouTube

Training Session – Intro to Purple Pen by Simon Errington. Recording of a webinar from British Orienteering (1 hour). It is helpful to have Purple Pen already on your computer to refer to.


Club Tents

LEI Club Tent – Full Instructions:
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The Club tent is held by along with a table & 4 chairs. This is used mainly for registration and download if no indoor venue is available.

LEI Gazebo – Full Instructions:
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The Gazebo can be used at any event or activity where shelter from the weather is needed. Collect from Roger Edwards