Event and Activity Guides and Forms

Event Officials’ Guides – Organisers & Planners (including MapRun)
Using SI boxes and download
Safety & Risk Assessment
Participants’ Medical Forms
Using Purple Pen
Instructions for club tents

Downloads
Documents can be downloaded from this page in a variety of formats. The icons next to each title indicate the formats, Rich Text (RTF), MS Word or PDF.

Event Officials’ Guides

These Guides are reviewed regularly. Please send any suggestions for change to the .

Organisers

	Event Organisers’ Guide – level B/C (e.g. EM League)
	Level D Planner-Organiser task checklist (e.g. Summer/Winter Leagues)
	Event Organisers’ Finance Guide for levels A, B and C
	Missing Runner Search Plan

Event Finance

Planners

	Map and CD specifications
	Control circle size and appearance. Advice on setting control circle appearance
	Purple Pen. Notes on using the course planning tool

Planners should also read the latest Electronic Punching Event Planners Guide, below. This is revised every year so you need the latest one.

MapRun

Go to MapRun courses page for introduction to MapRun. There are tools being developed by Maprun and importing direct from purple pen is one of the faster ways of creating .kml files (the gps course files.)

MapRun training for Course Planners (pdf)

Guides to using SI boxes and download

Please seek advice from the Si kit coordinator, Simon Starkey, if you have any questions about preparing and operating the SI equipment.

	Download Kit Guide (requires password) You can get the password from the Events Coordinator
	Electronic Punching Guide for Planners and Controllers
	Sport-Ident touch free presentation to EMOA Conference 2017

Event Kit Manager

Chris Phillips manages the sets of kites, stakes, SI-boxes, documents etc. Planners should arrange to collect a set from Chris ac ouple of weeks before the event. Note there are gaps in control numbers after control 60.

Safety

Organisers and other event/activity volunteers should be familiar with the LEI Safeguarding Policy and Code of Conduct

Risk Assessment Forms

The LEI example can be used as a starting point for event organisers (in consultation with their planner and controller) to adapt to the specifics of their event and terrain.

			Blank British Orienteering Risk Assessment form
			LEI Example Risk Assessment form

Participants’ Medical Forms

		Adult Medical Form
		Parental Consent and Medical Information Form

Purple Pen

Purple pen is a free download from: http://purple-pen.org/

	Notes on using Purple pen
draft web page	Purple pen event audit tool
draft web page	Purple pen gentle guide

Club Tents

LEI Club Tent – Full Instructions:

The Club tent is held by along with a table & 4 chairs. This is used mainly for registration and download if no indoor venue is available.

LEI Gazebo – Full Instructions:

The Gazebo can be used at any event or activity where shelter from the weather is needed. Collect from Roger Edwards