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Event and Activity Guides and Forms

Event Officials’ Guides | Using SI boxes and download | Kit Rota | Risk Assessment | Participants’ Medical Forms | Using Purple Pen | Event Finance | Instructions for club tents

Downloads
Documents can be downloaded from this page in a variety of formats. The icons next to each title indicate the formats, Rich Text (RTF), MS Word or PDF.
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Event Officials’ Guides

These Guides are reviewed regularly. Please send any suggestions for change to the .

Organisers

pdf logoEvent Organisers’ Guide – level B/C (e.g. EM League)

pdf logo – Event Organisers’ Guide – level D (e.g. Summer/Winter Leagues) – to be added

pdf logoEvent Organisers’ Finance Guide

pdf logoMissing Runner Search Plan

Planners

pdf logoEvent Planners’ Guide

pdf logoPlanner’s notes re: map corrections and equipment

MapRun

Useful documents for potential MapRun planners:

pdf logo  Creating Maprun courses for beginner’s – planning stages (pdf)

Go to MapRun courses  page for more details.

Safety

Organisers and other event/activity volunteers should be familiar with the LEI Safeguarding Policy and Code of Conduct


Guides to using SI boxes and download

pdf logoDownload Kit Guide (requires password)
You can get the password from the Events Coordinator??
pdf logoElectronic Punching – Event Organisers Guide
pdf logoElectronic Punching – Event Planners Guide (updated April 2021)
pdf logoElectronic Punching – Event Controllers Guide
pdf logoElectronic Punching – Entries & Download Coordinators Guide
pdf logoPrintStation Kit Guide (Mini Printer)
pdf logoSport Ident touch free presentation to EMOA Conference 2017
You Tube logoUsing the Master control to set up SI controls (link to YouTube Video)


Event Kit Rota

There are 4 sets of kites, stakes, SI-boxes, documents etc which can be booked via Chris Phillips.

Link to the LEI Kit Rota


Risk Assessment Forms

rtf icon MS Word icon British Orienteering Risk Assessment form
rtf icon MS Word icon pdf logo Example Risk Assessment form

Participants’ Medical Forms

rtf icon MS Word icon Adult Medical Form
rtf icon MS Word icon Parental Consent and Medical Information Form

Purple Pen

Purple pen is a free download from: http://purple-pen.org/

pdf logoNotes on using Purple Pen software


Event Finance

For small events organisers should use the Small event accounts form for recording income, expenses and any donation.

Small Events

pdf logo Event Fees Level D
rtf icon MS Word icon Small Events Accounts Form

Large Events

pdf logo Event Fees Level C
pdf logo Local/Regional Event Entry Form
rtf icon MS Word icon Large Events Summary Form
rtf icon MS Word icon Large Event Officials Expenses Form (to get cash at the event)
rtf icon MS Word icon Non event & post event expenses form

Club Tents

LEI Club Tent – Full Instructions:lei-club-tent

The Club tent is held by along with a table & 4 chairs. This is used mainly for registration and download if no indoor venue is available.

LEI Gazebo – Full Instructions:leioc_gazebo_2

The Gazebo can be used at any event or activity where shelter from the weather is needed. It can be collected from Roger Edwards